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Create a Personal Folder in Outlook

This is how you configure a personal folder in Outlook in order to back up old email and free up space in your email account.

From within Outlook:

  1. Go to “File” in the top menu bar
  2. Select “New”
  3. Click “Outlook Data File”
  4. Choose “Office Outlook Personal Folder File (.pst)”
  5. Click “OK”
  6. When prompted for the folder to create in, use the drop down box and choose your U: drive. This will allow the personal folder to be backed up regularly.
  7. For the “File Name” you can enter whatever you want for the physical file name (.pst).
  8. Click “OK”
  9. You will then get prompted for the Personal Folder name. This is the name of the folder as it will be displayed from within Outlook. You can call it whatever you want.
  10. In the password field you are not required to enter anything unless you want it protected.
  11. Click “OK”
  12. The new folder should appear in your folder list in the far left column of Outlook. The folders are listed in alphabetical order.

Creating folders from within your Personal Folder

Creating folders in your Personal Folder makes it easier to stay organized and quickly find specific messages.

From within Outlook:

  1. Right Click the personal folder in the folder list
  2. Select “New Folder”
  3. Enter the name of the folder you want created (e.g., Inbox)
  4. Click “OK”

Moving messages to your Personal Folder

From within Outlook:

  1. Highlight the message(s) you want to move
  2. Right-click a highlighted message
  3. Choose “Move to Folder”
  4. Locate your personal folder from the list
  5. Click “OK”

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